A successful board meeting requires a range of abilities, from the preparation and facilitation of productive discussions to the preparation of materials for board meetings. A well-run meeting should also lead to action items that are carried out after the meeting, to help push forward. The key to success in all these areas is effective board management which allows for a diverse perspective and promotes fruitful deliberations, leading to new insights.
Create an agenda and distribute it prior to the time.
Effective board meetings begin with a properly-planned agenda that provides a plan for discussion and ensures that all important topics are discussed. Members of the board should be encouraged to read agendas before the start of the meeting and suggest modifications or additions, if needed. A clear and concise agenda can also aid in keeping the meeting on track to avoid discussions wandering off topic or becoming lengthy.
Conduct a roll call to determine the quorum
Ensure that all relevant board members can participate in the meeting why not try these Top Features of Digital Portals Designed for Board Secretaries by ensuring that the quorum requirements are in place. This can be achieved by calling a roll call or using an online tool such as Krisp or by relying upon the rules and regulations of the company to determine the number of people who must meet in person to legally conduct business.
Encourage Participation
Productive discussions require active participation from everyone. It is possible to facilitate this by encouraging board members, reaching out to those who might not be vocal, and by facilitating discussions using tools such as SWOT or decision matrixes. Furthermore, it is vital that all viewpoints are respected and valued, regardless of whether or not they align with the norms of the meeting.